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  5. Content Banks

Search and Navigate Content Banks

Updated

As an admin, you can manage specific content banks, all banks in a department, or all banks for your institution. You also can manage the questions and assessments for the bank(s) that you have permissions to.

Note: For more information about different admin types, see: Content Bank Permissions

Navigating Content Banks

  1. Navigate to your Content Banks by selecting the option from the tab at the top of the screen 
    Note: Depending on your permissions, this tab might appear automatically, or you may need to select a department first.​​​​​

  1. Use the navigation panel on the left of the screen to browse your available content banks.
    • Open a Bank: Select a bank name from the list to open the bank’s assessment or questions.
    • Expand Sub-Levels: Use the caret next to a bank name to show the next level of banks 
    • Content Counts: The number next to each bank name shows the number of items in that bank., corresponding to the selected tab (e.g. when the Assessments tab is selected, this shows the number of assessments in the bank)
    • Hide the Navigation Tree: The arrow button can be used to hide the navigation tree. Clicking this arrow again when the tree is hidden will bring it back.

Search for a Content Bank

  1. If needed, use the search box to find content banks by a specific name or ID. The results will be highlighted directly in the tree.
    • The “Collapse All” button can be used to quickly collapse the hierarchy to only the top level. You can reverse this action by clicking the same button again.
  2. To exit the search, click the “x” at the right of the search bar to clear the search and return to the full navigation tree.

Using the Content Banks Menu

  • To access the menu for each bank, either right-click the bank name in the navigation tree or select the caret next to the bank name in the main page area.

The following actions can be performed using the Content Banks Menu:

  • Edit
  • Move
  • Add Content Bank

Adding or Editing a Content Bank

  1. Open the Content Bank menu for a content bank
  2. To add a new Content Bank, select Add Content Bank. This will create a new sub-bank under the selected content bank 
    OR: To edit the Bank Details for an existing bank, select Edit.
  3. Enter the course information. 
    Tips:
    • Enter a unique Content Bank ID for the Bank. The Content Bank ID has a limit of 50 characters.
    • Provide a descriptive Content Bank Name that will be easily identifiable by exam-makers in your institution. There is no character limit.
    • There are two ways to select a Content Bank Administrator or Restricted Bank User.
      1. Start typing the name in the box, and then select from the drop-down list. The selected name will appear above the input box, and you can repeat this process to add additional names.
      2. Selecting Browse All. Then search or scroll for names. Select the plus (+) for each admin to include, and then select Save, which is in the top right corner.
  4. Select Save, which is near the top right corner of the page.

Move Content Banks

  1. In the content bank menu , select Move.
  2. The new page that slides in can be used to select a Destination Content Bank
  3. Select the name of the destination where you want to place your bank 
    1. Your moved content bank will be placed as a sub-bank of the destination selected
  4. When finished, select Save (in the top right corner of the pop-up window).

 

Delete or Archive a Content Bank

  1. In the content bank menu, select Edit.
  2. Review the information to confirm that you have selected the correct content bank that you want to modify.
  3. Use the Archive or Delete button (near the top right corner of the page) to remove the content bank.
    • Archive: The bank information will be retained in the system, and the bank can be restored to an active state at a later time.
    • Delete: All questions, assessments, and rubrics stored in the content bank will be permanently removed along with the bank.
  4. If there are sub-banks associated to the Content Bank you are trying to delete or archive, you will need to move those before being allowed to continue.

Manage a Bank’s Content

  1. Select a content bank from the navigation tree.. 
  2. Use the menus at the top of the page, as described below.

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