Enterprise Portal: Admin User Permissions

This article describes the permissions for various admin users.

For information about creating admin users, see: Enterprise Portal: Create Admin Users

Types of Admin Users

There are four types of admin users:

  • Institution Admins have the highest level of user permissions.  
  • Department Admins have permissions to manage departments and courses. They are automatically assigned to all courses for their assigned departments.
  • Course Admins have permissions for courses and assessments. They are automatically assigned to all assessments for their assigned courses.
  • Assessment Admins have permissions for assessments. They are automatically assigned to all postings for their assigned assessments. 

 

Admin Permissions

In the tables below, you can see which permissions are available to each type of admin user.


Notes:

  • An X in a cell indicates that the user can perform this task.
  • A blank cell indicates that the user cannot perform this task.

 

Category Permissions

 

Category Type Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Tagging/ Untagging* X X

Only categories that are available to their assigned departments.


Only categories that are available to their assigned departments and courses.
X

Only categories that are available to their assigned departments and courses.
Limit Tagging Permissions to Departments X

Only when creating a new category type  or when granted additional edit permissions.
X

Only if granted additional edit permissions.
 
View Department Categories X X X X
Create Category Types X X    
Grant Edit Permissions X

Only when creating a new category type or when granted additional edit permissions.
   
Edit Category Types* X

Only when granted additional edit permissions.
X

 Only when granted additional edit permissions.
 
Remove Category Types X X X  
View Category Types X X X X

Only when tagging questions in assessments.

Note: The default permissions are shown above. However, when a category type is created or edited, it can be set up so that only certain departments or courses have tagging and editing privileges.

 

Sub-Category Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create Categories X      
Edit Categories X      
Remove Categories X      
View Categories X X X X

Only when tagging questions in assessments.

 

Admin User Account Management Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create Admins X

Can create all types of admins except Institution Admins, but only for their assigned departments.
   
Edit Admins

Can edit all types of admins except Institution Admins.
X

Can edit Course and Assessment Admins, but only for their assigned departments.
   
View Admins X X    
Deactivate Admins

Can deactivate all types of admins except Institution Admins.
     

 

Department Management Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create Department X      
Edit Department X      
Delete Department X      
Archive Department X      
View Department X

Only when they are assigned as the Department Admin for the department.
   

 

Course Management Permissions

 

  Institution Admin Department Admin (within departments user is assigned) Course Admin
(within courses assigned to user)
Assessment Admin
(within courses housing assessments assigned to user)
Create/ Import Course X X    
Edit Course X X    
View Course X X X X
Delete Course X      
Archive Course X X    
Create Section X X X  
Remove Section X X X  

 

Exam-Taker Management Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create/ Import Exam-Takers X X    
Create Groups X X    
Add Exam-Takers to Groups X X    
Delete  Groups        
Add Exam-Takers to Courses X X    
View Exam-Takers in Course X

Only exam-takers in the departments that they can access.
X  
Invite Exam-Takers to Course X X X  
Remove Exam-Takers from Course X X    
Add Exam-Takers to Sections X X X  
Add Exam-Takers or  Groups to Assessments X X X  
Edit Exam-Taker Accounts  X X    
View Exam-Taker Accounts on Admin Tab X X

Only exam-takers in the departments that they can access.
   

 

Question Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create/ Import Questions X X X X

Can create but cannot import.
Edit Questions in Bank X X X  
Remove Questions
from Bank
(Prior to being posted to an assessment)
X X X *

 Can remove only from assessments that they have access to.
View Questions
Bank
X X X X

Only when adding questions to an assessment.
Add Questions to Assessment X X X X

Only their assigned assessments.

 

Rubric Permissions

Institution Admin Department Admin Course Admin Assessment Admin
View Rubrics X X X X

See Note
Create Rubrics X X X  
Edit Rubrics X X X  
Add Rubric to Essay Question 
(For use in Examplify)
X X X  
Add Rubric to Performance Assessment
(Oral Exam & Assignments)
X X X  
Grade Using a Rubric X X X X
Note: Only if a rubric was associated with an essay question or performance assessment by a Course Admin or higher.
 

Assessment Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create Assessment X X X  
Edit Assessment X X X X
Archive an Assessment X X X  
View Assessment X X X X
View Exam-Taker in Assessment X X X X
Preview in Examplify
(Prior to being added as an Assessment Admin)
    X X
Facilitate ExamNow Assessments X

Only if added as an assessment admin.
X

Only if added as an assessment admin.
X

Only for the assessments that they have access to.
X

 

Assessment Posting Permissions

 

  Institution Admin Department Admin Course Admin Assessment Admin
Create Duplicate Posting X X X  
Edit Posting X X X X
Remove Posting X X X  
View Posting X X X X
Grade Posting X X X X
Adjust Scoring X X X X

 

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