This article describes the permissions for various admin users.
For information about creating admin users, see: Enterprise Portal: Create Admin Users
Types of Admin Users
There are four types of admin users:
- Institution Admins have the highest level of user permissions.
- Department Admins have permissions to manage departments and courses. They are automatically assigned to all courses for their assigned departments.
- Course Admins have permissions for courses and assessments. They are automatically assigned to all assessments for their assigned courses.
- Assessment Admins have permissions for assessments. They are automatically assigned to all postings for their assigned assessments.
Admin Permissions
In the tables below, you can see which permissions are available to each type of admin user.
- Category Permissions
- Admin User Account Permissions
- Department Permissions
- Course Permissions
- Exam-Taker Permissions
- Question Permissions
- Rubric Permissions
- Assessment Permissions
- Posting Permissions
- Reporting Permissions
Notes:
- An X in a cell indicates that the user can perform this task.
- A blank cell indicates that the user cannot perform this task.
Category Permissions
Category Type Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Tagging/ Untagging* | X | X Only categories that are available to their assigned departments. |
X Only categories that are available to their assigned departments and courses. |
X Only categories that are available to their assigned departments and courses. |
| Limit Tagging Permissions to Departments | X | X Only when creating a new category type or when granted additional edit permissions. |
X Only if granted additional edit permissions. |
|
| View Department Categories | X | X | X | X |
| Create Category Types | X | X | ||
| Grant Edit Permissions | X | X Only when creating a new category type or when granted additional edit permissions. |
||
| Edit Category Types* | X | X Only when granted additional edit permissions. |
X Only when granted additional edit permissions. |
|
| Remove Category Types | X | X | X | |
| View Category Types | X | X | X | X
Only when tagging questions in assessments. |
Note: The default permissions are shown above. However, when a category type is created or edited, it can be set up so that only certain departments or courses have tagging and editing privileges.
Sub-Category Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create Categories | X | X | ||
| Edit Categories | X | X Only for the categories that Department Admin has created. |
||
| Remove Categories | X | X Only for the categories that Department Admin has created. |
||
| View Categories | X | X | X | X Only when tagging questions in assessments. |
Admin User Account Management Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create Admins | X | X Can create all types of admins except Institution Admins, but only for their assigned departments. |
||
| Edit Admins | X Can edit all types of admins except Institution Admins. |
X Can edit Course and Assessment Admins, but only for their assigned departments. |
||
| View Admins | X | X | ||
| Deactivate Admins | X Can deactivate all types of admins except Institution Admins. |
Department Management Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create Department | X | |||
| Edit Department | X | |||
| Delete Department | X | |||
| Archive Department | X | |||
| View Department | X | X Only when they are assigned as the Department Admin for the department. |
Course Management Permissions
| Institution Admin | Department Admin (within departments user is assigned) | Course Admin (within courses assigned to user) |
Assessment Admin (within courses housing assessments assigned to user) |
|
| Create/ Import Course | X | X | ||
| Edit Course | X | X | ||
| View Course | X | X | X | X |
| Delete Course | X | |||
| Archive Course | X | X | ||
| Create Section | X | X | X | |
| Remove Section | X | X | X |
Exam-Taker Management Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create/ Import Exam-Takers | X | X | ||
| Create Groups | X | X | ||
| Add Exam-Takers to Groups | X | X | ||
| Delete Groups | ||||
| Add Exam-Takers to Courses | X | X | ||
| View Exam-Takers in Course | X | X Only exam-takers in the departments that they can access. |
X | |
| Invite Exam-Takers to Course | X | X | X | |
| Remove Exam-Takers from Course | X | X | ||
| Add Exam-Takers to Sections | X | X | X | |
| Add Exam-Takers or Groups to Assessments | X | X | X | |
| Edit Exam-Taker Accounts | X | X | ||
| View Exam-Taker Accounts on Admin Tab | X | X Only exam-takers in the departments that they can access. |
Question Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create/ Import Questions | X | X | X | X Can create but cannot import. |
| Edit Questions in Bank | X | X | X | |
| Remove Questions from Bank (Prior to being posted to an assessment) |
X | X | X | * Can remove only from assessments that they have access to. |
| View Questions Bank |
X | X | X | X Only when adding questions to an assessment. |
| Add Questions to Assessment | X | X | X | X Only their assigned assessments. |
Rubric Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | Additional Notes |
| View Rubrics | X | X | X | X See Note |
| Create Rubrics | X | X | X | |
| Edit Rubrics | X | X | X | |
|
Add Rubric to Essay Question (For use in Examplify) |
X | X | X | |
|
Add Rubric to Performance Assessment (Oral Exam & Assignments) |
X | X | X | |
| Grade Using a Rubric | X | X | X | X See Note |
Note: Only if a rubric was associated with an essay question or performance assessment by a Course Admin or higher.
Assessment Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create Assessment | X | X | X | |
| Edit Assessment | X | X | X | X |
| Archive an Assessment | X | X | X | |
| View Assessment | X | X | X | X |
| View Exam-Taker in Assessment | X | X | X | X |
| Preview in Examplify (Prior to being added as an Assessment Admin) |
X | X | ||
| Facilitate ExamNow Assessments | X Only if added as an assessment admin. |
X Only if added as an assessment admin. |
X Only for the assessments that they have access to. |
X |
Assessment Posting Permissions
| Institution Admin | Department Admin | Course Admin | Assessment Admin | |
| Create Duplicate Posting | X | X | X | |
| Edit Posting | X | X | X | X |
| Remove Posting | X | X | X | |
| View Posting | X | X | X | X |
| Grade Posting | X | X | X | X |
| Adjust Scoring | X | X | X | X |
Reporting Permissions
Assessment Level Reports
| Assessment Level: Class Report | x | x | x | x |
| Assessment Level: Student Report (S&O) | x | x | x | x |
| Assessment Level: Summary Report | x | x | x | x |
| Assessment Level: Release Results | x | x | x | x |
| Assessment Level: Item Analysis | x | x | x | x |
|
Assessment Level Reports (Class, Student, Summary, and Item Analysis Report |
x | x | x | x |
|
Release Results |
x | x | x | x |
Advanced Reports
|
Advanced Report: Course Report |
x | x | x | |
|
Advanced Report: Category Report |
x | x | x | |
|
Advanced Report: Student Category Report |
x | x | x | |
| Advanced Reports (Course, Category and Student Category Report) |
x | x | x |