Legacy Portal: Admin User Permissions

Updated July 18, 2025 19:13

In this guide, administrators will explore the capabilities and limitations of Key Admins, Full Admins, Restricted Admins, and Non-Admins.

In this guide:

Account Administration Permissions

Full	Have Exam-Takers and Admin tab access, but can't edit or even see other Users with admin permissions Can create new users, but can only give new users restricted admin permissions Can't key on features Can clear uploads for exams in folders they have permissions for
Restricted	Users will have identical permissions as users with "full" except they will not be able to create or edit Users Restricted users can view non-admins
Key Admin	Only one Key Admin per database. This user can: Create and edit all other Users in the database Can delete, inactivate, and activate other Users Can turn features off and on in Global Settings

Full

Have Exam-Takers and Admin tab access, but can't edit or even see other Users with admin permissions
Can create new users, but can only give new users restricted admin permissions
Can't key on features
Can clear uploads for exams in folders they have permissions for

Restricted

Users will have identical permissions as users with "full" except they will not be able to create or edit Users
Restricted users can view non-admins

Key Admin

Only one Key Admin per database.

This user can:

An X in a cell indicates that the user can perform this task.

A blank cell indicates that the user cannot perform this task.

	Key Admin	Full Admin	Restricted Admin	Non-Admin
Admin Tab	X	X
View User Accounts	X	X	X	X
Edit User Accounts	X	X		X
Add New User Accounts	X	X	X
Delete User Accounts	X	X	X	X
Global Settings	X	X
Turn on Key Features	X

Hide ET Identity: Hides the exam-taker’s identity from choice users (restricted or non-admin users) when printing essay responses or running reports.
DL/ UL History Only (Proctors): Grants users who do not have at least “track” assessment permissions, the ability to monitor exam-taker downloads and uploads within the Exam-Taker Activity Tab.
Suppress Accommodation Info: Hides the accommodation column on the Exam-Taker’s Management page.
Send UL Confirmations: Initiates upload notification emails to be sent each time an exam-taker uploads.
Send Data Import Confirmations: Sends emails confirming whether the list of students and courses imported successfully.
Print All Exams Using Print X: Allows user to download and login to Print X to print assessments.

An X in a cell indicates that the user can perform this task.

A blank cell indicates that the user cannot perform this task.

	Key Admin	Full Admin	Restricted Admin	Non-Admin
Exam-Taker’s Tab	X	X	X	ONLY ETs in courses the user is assigned to
View ET Accounts	X	X	ONLY ETs in courses the user is assigned to	ONLY ETs in courses the user is assigned to
Create ET Accounts	X	X
Edit ET Accounts	X	X	ONLY ETs in courses the user is assigned to
Remove (Deactivate)/ Activate ET Accounts	X	X
Clear Upload for Exams in Exam-Taker Activity (within assessments)	X	X	ONLY exams in folders that the user had permissions for

An X in a cell indicates that the user can perform this task.

A blank cell indicates that the user cannot perform this task.

An X in a cell indicates that the user can perform this task.

A blank cell indicates that the user cannot perform this task.

	Full	Score	Post	Create/Edit	Read Only	Track
Assessments Tab	X	X	X	X	X	X
Create New Assessment	X	X	X	X
Add Questions to an Exam (must have at least read-only question folder permissions)	X	X	X	X
Folder Cogwheel Options				X
Contents Tab (Exam Page)	X	X	X	X	X	X
Preview in Examplify / View Posting	X	X	X	X	X
Edit Posting	X		X
Duplicate	X	X	X	X
Retire	X	X	X
Print/Export	X		X
Post Assessment	X		X
Exam-Taker Activity Tab	X	X	X	X	X	X
Scoring Adjustment	X	X
Generate S&O report	X	X
Import Answers Tab (if applicable)	X	X
Adjust Scoring Tab	X	X
Grading Tab (if essays on the exam)	X	X
Reporting/Scoring Tab	X	X	X	X
Generate S&O Report	X	X
View Reports	X	X	X	X
Release Results	X	X	X	X
Longitudinal Reports	X	X	X	X